Accounts Receivable Coordinator

Join Our Team as an Accounts Receivable Coordinator with our 650 Water Street office

Join Pennecon’s Services Maintenance and Marine team, where we’re ready to get the job done 24/7. Whether it’s routine maintenance or emergency call-outs, we offer a comprehensive range of field and offshore services to the marine, oil and gas, and heavy industry sectors. Our team’s dedication and expertise ensure that no matter the challenge, we deliver reliable, top-quality solutions every time. If you’re driven by excellence and thrive in fast-paced environments, we want you on our team!

Why You'll Love Working Here:

• Competitive Compensation: We believe in paying for top talent. You'll receive a competitive salary.

• Work-Life Balance: We get it—life happens outside of work. That’s why we offer flexible hours, remote work options.
• Continuous Learning: We're committed to your career development with mentorship programs, personalized training, certifications, and leadership opportunities.
• Health & Wellness Benefits: Your well-being matters to us. We offer comprehensive health, dental, and vision insurance, mental health support with our Employee Family Assistance Program (EFAP).
• Inclusive & Supportive Culture: Diversity and inclusion are at the core of our values. Join a team that celebrates differences and fosters a collaborative, innovative work environment.

What You’ll Do:

As an Accounts Receivable Coordinator, your day-to-day will involve:

• Collaborate with the Supervisor of Accounts Receivable, Controllers, Project Managers and / or General Manager of Finance and Administration to maintain collection goals and general A/R performance levels;
• Communicate with internal and external sales, purchasing and accounting representatives as necessary;
• Receive and fill out receipts for third party payments, whether by cash, check, credit, and other forms of payment;
• Post and reconcile customer payments to general ledgers;
• Post A/R data to profit/loss reports, balance sheets, and other documentation;
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records;
• Balance daily A/R receipt batches; prepare and distribute reports and statistics to key personnel;
• Ensure strict confidentiality and privacy of financial records as they relate to the organization and its customers;
• Form collection strategies to mitigate customer objections to making timely A/R payments;
• Investigate collection problems and advise customers on corporate A/R policies and procedures;
• Make arrangements for payment of outstanding and late accounts; escalate transfer to Delinquent Accounts or outside collection agency as necessary;
• Investigate and resolve billing discrepancies or misapplied cash transactions;
• Carryout month end processes and reconciliations;
• Arrange regular bi-monthly Accounts receivable meetings and present accounts receivable report to Supervisor Accounts Receivable / Billing, Controllers and General Manager of Finance and Administration.

You’ll collaborate closely with accounting team and report directly to the Invoicing and Accounts Receivable Supervisor.

What We're Looking For:

We’re excited to meet candidates who have:

• Diploma in Business Administration and/or Accounting;
• 5+ years of experience in accounting and/or accounts receivables/
• Must be detail oriented and well organized;
• Excellent multi-tasking abilities and time management skills
• Ability to follow up with stakeholders in a timely fashion;
• Effective written and verbal communication skills.

Our Commitment:

At Pennecon, we’re committed to:

• Our People: We’ll provide opportunities for you to advance your career and support your development through continuous learning.
• Our Community: We are committed to supporting our communities through charitable donations, sponsorships, and employee volunteerism, with a focus on mental health, education, and making a positive impact where we live and work.
• Health, Safety, Environment, and Quality: We are committed to safety excellence by promoting a zero-incident policy, holding every employee accountable for minimizing risks, and continuously improving our health, safety, and environmental practices through active participation and best practices.
• Indigenous Participation: We are committed to fostering strong partnerships with Indigenous communities by promoting equitable employment, supporting sustainable economic prosperity, and building positive relationships through meaningful consultation, business development, and leadership.

Ready to Apply?

If you're ready to join a company that puts you first and offers exciting challenges, we’d love to hear from you! Visit our website www.pennecon.com for more information or to submit your resume and cover letter.

About Pennecon:

Pennecon is a leading provider of integrated solutions throughout the Heavy Civil, Industrial, Services & Maintenance, and Marine Industries. From breaking new ground to commissioning and ongoing site maintenance, we deliver the best solutions, service and quality at every stage of the project. Powered by an energetic team all across Canada, we are united by our passion and determination to deliver results on the most complex jobs and challenging environments.