Billing Specialist

Join Our Team as a Billing Specialist at our 650 Water Street Office

Join Pennecon’s Maintenance Services team, where we’re ready to get the job done 24/7. Whether it’s routine maintenance or emergency call-outs, we offer a comprehensive range of field and offshore services to the marine, oil and gas, and heavy industry sectors. Our team’s dedication and expertise ensure that no matter the challenge, we deliver reliable, top-quality solutions every time. If you’re driven by excellence and thrive in fast-paced environments, we want you on our team!

Why You'll Love Working Here:

• Competitive Compensation: We believe in paying for top talent. You'll receive a competitive salary.

• Work-Life Balance: We get it—life happens outside of work. That’s why we offer flexible hours, remote work options.
• Continuous Learning: We're committed to your career development with mentorship programs, personalized training, certifications, and leadership opportunities.
• Health & Wellness Benefits: Your well-being matters to us. We offer comprehensive health, dental, and vision insurance, mental health support with our Employee Family Assistance Program (EFAP).
• Inclusive & Supportive Culture: Diversity and inclusion are at the core of our values. Join a team that celebrates differences and fosters a collaborative, innovative work environment.

What You’ll Do:

As a Billing Specialist, your day-to-day duties will involve:

• Create invoices and credit memos, issuing them to customers (including online, customer invoicing, web sites and by electronic data interchange);
• Updating customer files;
• Prepare inter-company, monthly, billings;
• Update the customer master file with contact information;
• Track expectations between the shipping log and invoice register;
• Prepare ‘costs to date’ to help monitor current jobs;
• Request purchase orders and contract variation orders from customers;
• Track pricing on subcontractor purchase orders;
• Address with Payroll any timesheet discrepancies such as incorrect work job numbers;
• Address with Purchasing any discrepancies between vendor invoices and purchase orders;
• Assisting Accounts Receivable Coordinator with Collections on troubled accounts and credit card processing as needed; and
• Other duties as assigned.

You’ll collaborate closely with the Departmental Management Teams and report directly to the Invoicing and Accounts Receivable Supervisor. This position will be an 18-month contract-based position within PSMM.  

What We're Looking For:

We’re excited to meet candidates who are:

• Well-organized individual who has attention to detail, and embraces the value of planning as a key enabler of timely execution of work;
• Demonstrated ability in managing multiple job responsibilities, prioritizing and ensuring work is completed in a timely manner;
• Proactively seeks out ways to use systems and programs to help save time, stay organized and manage clients and operations;
• Strong interpersonal and communication skills to effectively interact with a variety of personnel;
• Ability to accept significant responsibility, while working under varying degrees of direction.
• Displaying a willingness to go above and beyond to ensure a job well done;
• Versed in Microsoft Office and has experience using Excel;
• Self-starter who identifies opportunities to contribute to the organization;
• Embraces new business processes and technologies, seeing the value they have in efficient business operations.

Considered an asset:

• Post-secondary education in business administration and/or Accounting; and
• Good, wide-diverse working knowledge of business administration, including accounting, payroll, procurement, job administration, billing, and records management.

Our Commitment:

At Pennecon, we’re committed to:

• Our People: We’ll provide opportunities for you to advance your career and support your development through continuous learning.
• Our Community: We are committed to supporting our communities through charitable donations, sponsorships, and employee volunteerism, with a focus on mental health, education, and making a positive impact where we live and work.
• Health, Safety, Environment, and Quality: We are committed to safety excellence by promoting a zero-incident policy, holding every employee accountable for minimizing risks, and continuously improving our health, safety, and environmental practices through active participation and best practices.
• Indigenous Participation: We are committed to fostering strong partnerships with Indigenous communities by promoting equitable employment, supporting sustainable economic prosperity, and building positive relationships through meaningful consultation, business development, and leadership.

Ready to Apply?

If you're ready to join a company that puts you first and offers exciting challenges, we’d love to hear from you! Visit our website www.pennecon.com for more information or to submit your resume and cover letter.

About Pennecon:

Pennecon is a leading provider of integrated solutions throughout the Heavy Civil, Industrial, Services & Maintenance, and Marine Industries. From breaking new ground to commissioning and ongoing site maintenance, we deliver the best solutions, service and quality at every stage of the project. Powered by an energetic team all across Canada, we are united by our passion and determination to deliver results on the most complex jobs and challenging environments.