Document Controller

Join Our Team as a Document Controller at 1309 Topsail Rd., St. John’s, NL

Join Pennecon Heavy Civil, a company with over 50 years of excellence in the construction industry! We are known for tackling Canada’s most demanding infrastructure projects—from roadways and bridges to hydroelectric facilities and wind farms—often in some of the country's toughest environments. Our reputation for hard work, passion, and a can-do attitude is unmatched. If you're driven to work on exciting, high-impact projects and be part of a dedicated team that thrives on overcoming challenges, we want to hear from you!

Why You'll Love Working Here:

• Competitive Compensation: Receive a competitive salary and incentives that reflect your contributions.
• Exciting Projects: Work on diverse, challenging infrastructure projects that help shape Canada’s future.
• Health & Wellness Benefits: Comprehensive health, dental, and vision coverage, EFAP access, RRSP matching, and gym memberships.
• Inclusive & Supportive Culture: Be part of a diverse team where innovation and collaboration are celebrated.
• At-Work Events: Participate in food trucks, holiday activities, and social gatherings at our 1309 Topsail Rd office.

What You’ll Do:

As a Document Controller, you will play a critical role in maintaining the integrity and organization of project documentation across all phases of our heavy civil construction projects. Your responsibilities will include:

• Administering and overseeing document control systems to ensure accurate registration, classification, distribution, and retrieval of project documentation.
• Managing transmittals, submittals, RFIs, as-builts, drawings, inspection reports, and client communications in accordance with document control procedures.
• Collaborating with project managers, engineers, field teams, subcontractors, and clients to meet documentation and compliance requirements.
• Ensuring document version control and maintaining audit-ready files in both physical and digital formats.
• Coordinating with the QA/QC team to ensure documentation supports compliance with project quality standards.
• Assisting with administrative support tasks such as meeting coordination, project reporting, and database maintenance.
• Supporting closeout documentation preparation and handover packages to clients.
• Maintaining confidentiality and security of sensitive employee or project-related records.

What We're Looking For:

We’re excited to meet candidates who have:

• Diploma in Executive/Office/Business Administration or equivalent combination of education and experience.
• 2+ years of document control experience, ideally within the construction or heavy civil industry.
• Strong proficiency in document management software (e.g., Aconex, Procore, Bluebeam, Adobe Pro, Visio, Microsoft Excel).
• Meticulous attention to detail and strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work independently while contributing effectively to a team environment.

Our Commitment:

At Pennecon, we’re committed to:

• Our People: We support your career growth and learning.
• Our Community: We promote volunteerism and charitable impact, especially in mental health and education.
• Health, Safety, Environment, and Quality: Safety is our top priority. We strive for zero incidents and strong environmental stewardship.
• Indigenous Participation: We work in partnership with Indigenous communities to promote inclusive employment and development opportunities.

Ready to Apply?

If you're ready to join a company that puts you first and offers exciting challenges, we’d love to hear from you! Visit our website www.pennecon.com to submit your resume and cover letter.

About Pennecon:

Pennecon is a leading provider of integrated solutions throughout the Heavy Civil, Industrial, Services & Maintenance, and Marine Industries. From breaking new ground to commissioning and ongoing site maintenance, we deliver the best solutions, service and quality at every stage of the project. Powered by an energetic team all across Canada, we are united by our passion and determination to deliver results on the most complex jobs.